Paperless Offices in Riverside

The paperless office is an ultimate dream for many Riverside businesses—but 95% of them still have their documents and company information laying on desks or filed away in cabinets. 

Digital documents are easier to access, eliminates the chances of older versions of documents getting out in the open, and optimizes document flow through your Riverside business. In most cases, when businesses make the decision to "go digital," they hire a professional document scanning service to convert all their hard-copy paper records into electronic versions. 

Go Paperless in Riverside with Professional Document Scanning Services
Papers pile up, and more and more filing cabinets are added, and all of the sudden one of your offices is utilized specifically to store your files, creating a host of problems for businesses.

If you’re interested in converting your documents and records to digital format, let our experts know! Fill out the form to the right, or give us a call at (951) 231-1946.

Does your Business Want to Go Paperless? Answer these Questions First

Converting to a paperless office might not be as easy you might think. There's a chance you'll come across some issues- but this checklist will help you avoid some of the pitfalls associated with converting to a paperless office. Answer the questions and make well-informed decisions.

  • Will your digitized documents be easier to use? 

    Eliminate version control issues and utilize indexing to make documents easier to find and distribute. Generally, a digital system will be a vast improvement compared to your hard-copy filing system. 
  • Is hiring a document scanning service an effective solution for you? 

    Consider how many documents you want to convert—the more documents you have, the more your project will cost. There's a lot involved with making your existing system paperless—from offsite document storage, required upgrades, ongoing costs for scanning, and other things you need to make the system functional.  
  • How much productivity do you lose shuffling through stacks of paper?  

    A paperless office makes finding documents easy. Electronic documents eliminate this wasted time and optimize the document flow in your office, and there's no longer a need to ensure that any paper document is in the right place.  
  • Are your confidential files and documents that contain personal or critical business information secure? 

    If you're concerned about data breaches, an electronic document management system can be one of the most reliable systems for your office—if you take the proper precautions.
If you can answer all these questions with confidence, then you're ready to go paperless! If you have questions, or want more information, give us a call at (951) 231-1946 or fill out the form to the right.

Federal Laws that Encourage Electronic Document Storage

Federal Laws encourage a safe and digital paperless office in Riverside
There's several laws that have been introduced to ensure that Riverside businesses take proper precautions to protect employees and customers' personal information—Sarbanes-Oxley, FACTA and HIPPA. Here's a brief explanation of how these laws encourage you to convert to electronic document storage and management sooner rather than later:
  • In 2002, the federal government introduced the introduced the Sarbanes-Oxley Act which requires businesses to properly maintain financial records. 
  • In 2003, Congress passed the Fair and Accurate Credit Reporting Act (FACTA) which requires business to properly safeguard and store personal information and properly destroy them. 
  • The third major act which compels companies to store information electronically is the Health Insurance Portability and Accountability Act (HIPAA) of 1996, which addresses the security and privacy of health data.
The storage required for paper documents grows at a rate of 20-25% every yearTo help meet their storage needs, many companies look to offsite storage to store their company documents. This solves the storage problem but can be very costly depending on the size of the business. Let Riverside Document Scanning help your business make the transition today! The cost of document scanning is minimal to the time and space you'll save your business year over year.  

Ready to Make the Change to a Paperless Office? Riverside Document Scanning Can Help!

Riverside Document Scanning has the manpower to quickly perform the indexing, scanning, and post production work. Let a professional, secure company and staff take the hassle out of your move to a paperless office.  We can even help you convert text via optical character recognition (OCR) software to allow you to edit the documents or redact private information to protect your customers.

If you’re interested in converting your documents and records to digital format, let our experts know! Fill out the form to the right, or give us a call at (951) 231-1946.